Automate Spreadsheet Orders to Email & Save Hours of Manual Work
Manually sending emails based on spreadsheet data is a time-consuming and error-prone process. Whether you’re sending order confirmations, invoices, or status updates, automating this task can save you hours each week.
At WillPeers.com, we specialize in helping businesses automate repetitive tasks with tools like Make.com, Microsoft 365, and Google Sheets. In this post, we’ll walk you through a simple automation that sends emails automatically from a spreadsheet—and provide a JSON blueprint so you can implement it right away.
The Problem: Wasted Time Sending Manual Emails
Many businesses still rely on spreadsheets to track orders, but sending emails based on that data requires:
❌ Copying and pasting order details into emails.
❌ Manually checking spreadsheets for new entries.
❌ Risking human errors, such as forgetting to send an update.
This leads to delays, inefficiencies, and wasted time—especially as your business grows.
The Solution: Automate Emails from Spreadsheet Orders
Using Make.com, we can automatically trigger emails whenever a new order is added to your spreadsheet. This means:
✔️ No more manual email sending—it happens instantly.
✔️ Consistent messaging—every email follows the same template.
✔️ Faster response times—improving customer satisfaction.
⚙️ How to Set Up the Automation in Make.com
1.Trigger: Watch for New Rows in Google Sheets
• In Make.com, add a Google Sheets – Watch Rows module.
• Connect your spreadsheet and choose the Orders sheet.
• Set it to trigger when a new row is added.
2. Extract Order Data
• Capture key details like:
• Customer Name
• Email Address
• Order Number
• Product Details
3. Send an Email via Microsoft 365
• Add a Microsoft 365 – Send Email module.
• Use dynamic fields from the spreadsheet to personalise each email.
JSON Code for Quick Implementation
Here’s a JSON blueprint to import into Make.com and set up this automation:
{
"name": "Order Confirmation Email Automation",
"modules": [
{
"id": 1,
"type": "GoogleSheets",
"action": "WatchRows",
"parameters": {
"spreadsheetId": "your_google_sheet_id",
"sheetName": "Orders",
"triggerType": "New Row"
}
},
{
"id": 2,
"type": "Microsoft365Email",
"action": "SendEmail",
"parameters": {
"to": "{{1.Email}}",
"subject": "Order Confirmation - #{{1.OrderNumber}}",
"body": "Hello {{1.CustomerName}},\n\nThank you for your order! Your order #{{1.OrderNumber}} is being processed.\n\nBest regards,\nYour Business Team"
}
}
]
}
Why Automate This Process?
Saves Time: No more manual email sending.
Reduces Errors: Emails are always accurate and on time.
Improves Customer Experience: Faster order updates mean happier customers.
Want to Automate Your Business Workflows?
At WillPeers.com, we help businesses streamline operations with Make.com, Microsoft 365, and automation tools.
Let’s build your custom automation today! Contact us at WillPeers.com